IEEE Event Conduct and Safety Statement
IEEE believes that science, technology, and engineering are fundamental human activities, for which openness, international collaboration, and the free flow of talent and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought-provoking conversations that support IEEE’s core mission of advancing technology for humanity.
Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at IEEE-related events. IEEE has no tolerance for discrimination, harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared interests without harassment or discrimination in an environment that supports diversity and inclusion. Participants are expected to adhere to these principles and respect the rights of others. IEEE seeks to provide a secure environment at its events.
Participants should report any behaviour inconsistent with the principles outlined here, to on-site staff, security or venue personnel, or to email@example.com.
More information can be found on our Diversity & Inclusion page.
Non-Presented Paper (No-Show) Policy
The IEEE Signal Processing Society enforces a “no show” policy. Any accepted paper included in the final program is expected to have at least one author or qualified proxy attend and present the paper. In-person paper presentations are preferred, but, in the SPS interest of promoting green events, virtual presentation options will also be made available for those who are not able or willing to travel and attend the physical conference. Authors of all accepted papers will be expected to record and submit a video presentation, as well as be present virtually at the corresponding Question and Answer (Q&A) Forum, or in-person during the physical conference session. Accepted papers without a video presentation or without author participation in the assigned Q&A Forum/Session will be marked as a “no show” paper and will not be published by IEEE on IEEE Xplore® or other public access forums, but these papers will be distributed as part of the on-site electronic proceedings and the copyright of these papers will belong to the IEEE.
Note: For virtual poster sessions, if the speaker is not present in front of the poster for most of the time during the poster session, this implies “no show”.
Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there is evidence that the “no show” occurred because of unanticipated events beyond the control of the authors, and every option available to the authors to present the paper was exhausted. The “no show” authors may appeal the decision of the Technical Program Chair(s) to the Vice President Conferences.
Qualified Proxy Policy
The presentation of papers by substitutes is highly discouraged and may only be made after permission is granted by the Technical Program Chair(s) of the conference based on solid evidence that none of the authors is available to present. Papers presented by substitutes without permission will be considered as no-shows.
Authors may post their preprints following the applicable IEEE policies. For more information, please check IEEE Conference Policies.
Conference Paper Reproducibility and Supporting Content
It is recommended that authors are offered the ability to share datasets, code and other supporting content associated with accepted papers. The below platforms support reproducibility and publicity for posters and/or presentation files that accompany a conference paper. The below options can be added to the Call for Papers, conference website, and author acceptance email, as well as mentioned during the conference:
- Increase the visibility, impact, and reproducibility of your research.
- Free resources are available to upload content associated with your paper!
Upload up to 2TB of data associated with your conference paper to IEEE DataPort at no cost. Uploading your data will enhance the value of your article, support research reproducibility, and may even result in more citations for you since each dataset uploaded to IEEE DataPort is assigned a unique DOI that can be cited and referenced!
To add your datasets or learn more, visit IEEE DataPort.
Include associated code, software simulations, algorithms, and more for article readers to understand what produced the results. Articles in the IEEE Xplore® digital library will display the associated and executable code from Code Ocean. Published code is fully citable and receives a DOI for better discoverability.
To add your code or learn more, visit Code Ocean.
Upload your presentations or posters in PDF format to share with other conference attendees. Posting your information will promote your work’s visibility and easier access to conference presentation slides. Accepted authors will receive an email with instructions and a complimentary code to add content.
IEEE Event Terms and Conditions